![]() ![]() Once you have the total area of your space, all you need to do is then divide it by 2 or 4 to calculate the maximum number of people allowed. Then multiply the length by the width to calculate the total area in square metres. To work out your optimal guest capacity, simply start by measuring the length and width of your venue. Our best tip to boost your listing and help potential organizers to project themselves is not only to calculate and know the capacity of your space but also to take good picture of your listed space. 00 To help you get a feel for determining usable space within your venue, the following formula shows how you can take these requirements into account when calculating capacity Private events like parties and weddings usually require extra room to set up entertainment facilities such as a dance floor, DJ booth or bar. In addition to guest seating, corporate events such as conferences and meetings may also need extra space for a podium plus audio/video equipment for presentations. For a sit-down event such as a wedding or a formal dinner, you will need to accommodate dining tables and chairs while leaving enough space for guests to move around the room during the day.įor corporate events and meetings, you might need to provide a conference-style layout with rows of chairs and/or tables for working sessions while networking events such as cocktail parties are usually standing room only to allow guests to move around and socialise throughout the evening. Of course, if you have a large space but feel more comfortable hosting fewer people, you can decide to ignore the different calculation rules and share your space with a smaller number of guests.ĭepending on the type of event being held in your space, you may need to adapt the layout of your venue. Do not forget to include inside and outside spaces in your calculation.īut anything is possible on Native Spaces. But the amount of usable space actually needed also depends on the type of event you’re hosting, as each event comes with its own unique set of requirements. Read on to discover more about the best way to calculate guest capacity and the maximum number of people you can welcome to your venue when hosting eventsĪs a general rule, when hosting both private and corporate events you will want to allow between 2 - 4 square meters of usable space per person. To keep your guests safe, you might need to consider changing the internal layout of your venue or blocking off seats to allow guests to remain a meter apart as required.Īs a host, we know that you want to make the most of all your usable space whilst complying with health and safety regulations, so we’ve put together some easy guidelines to help you determine event capacity. In addition to making sure your guests have enough room to mingle, since the beginning of the Covid-19 pandemic, it’s also crucial to ensure that your event venue has enough space to offer additional physical distancing measures. From avoiding overcrowding at entrance and exit points to allowing your guests to network comfortably, calculating event capacity is essential to making sure everything runs smoothly on the big day. ![]() When you become a host on Native Spaces, knowing your space is everything and that includes being able to calculate the correct guest capacity for your venue. Working It Out: How to calculate event capacity for your venue! ![]()
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